Step-By-Step Guide

STEP 1:

Share
The
News      

Ready to let Havas know about your new addition?

Havas has a team of Benefits coaches available to help you through the process. Simply email the benefits team: us.benefits@havas.com to get started! Employees must provide a minimum of ninety (90) days’ notice to the Havas Talent Management and Benefits teams, and their department head for the leave request.

Next, touch base with your direct manager and Talent Management about your estimated dates for leave and your benefits coach will follow up with your manager and Talent Management later with the finalized details.

STEP 2:

Meet
Your Benefits
Coach

 

During your first meeting for parental leave, your benefits coach will go through the following:

  • The current parental leave policy

  • Your preliminary leave calendar

  • Required forms/process to complete

Please be ready with:

  • Your estimated parental leave start date

  • Any questions you may have

STEP 3:

Review
The
Forms

Following the first meeting with your benefits coach, promptly start working to complete all applicable forms/processes listed below:

STEP 4:

Benefits
Coach
Memo

 

Your benefits coach will send your direct manager and Talent Management an official memo, with the following:

  • Overview of current parental leave benefits offered

  • Preliminary dates for your parental leave schedule

STEP 5:

Notification of Baby’s arrival

 

Once the baby arrives, kindly send a note to your benefits coach confirming your last day worked and baby’s date of birth. If you are the birthing parent, please let us know the type of delivery for short term disability purposes.

With this information your benefits coach will revise dates on all required forms and finalize your parental leave calendar.

**Please make sure your timesheets are completed by your last working day**

STEP 6:

Create
Dayforce
Life Event

 

Following a Qualifying Life Event like the birth or adoption of your child, you have a 30 day window from the life event date to make changes to your benefits. To do so, follow these steps:

1. Login to DayForce - sso.dayforcehcm.com/havas

2. Click the Benefits icon, and then click the Forms tab

3. Select Life Event Declaration form and fill in the following:

  • Event Date (Delivery or Adoption Date)

  • Life Event Option (Birth or Adoption of Child)

  • Upload File (Birth Certificate or Adoption Record) 

    • You may use alternate proof from the hospital to initiate the process, but a Birth Certificate/Adoption Record is required for completion.

  • Add comment and submit

4. Once the Life Event Declaration form is approved, you can now make changes to the benefits of your choosing:

  • Login to Dayforce, Click Benefits tab

  • Begin Life Event Enrollment Window

STEP 7:

Your
Last Weeks
On Leave

 

When you're nearing the end of your leave, connecting with your team at work can help ease your transition back.

Open Line Of Communication
Approximately 2-3 weeks before you return to work, your benefits coach will follow up with you to confirm you are on track with your return to work date.

The Wellness Room
As you return to work, you may encounter moments in your day when you need a timeout or you need to pump. Please let your benefits coach know if you will need access to the wellness room. We kindly ask that you keep the wellness room tidy after each use.

STEP 8:

Return
To
Work

We understand that it will take time to acclimate to your new responsibilities and fine-tune your work-life balance. We’re here to help you during this transition. 

Your First Day Back
You will meet with your team for a briefing to discuss:

  • The current projects

  • The deadlines

  • Where you fit into the current projects

You will also have a one-on-one with your manager to review

  • Priorities and expectations as you return to work

  • Any departmental changes, if applicable 

Informal Sit Downs
Your manager should schedule regular sit downs to discuss your progress at work, and any issues or concerns regarding your transition.

Network
It's always a good idea to connect with other new parents at Havas for advice and support. You may also reach out to our Employee Assistance Program for assistance in finding daycare centers, babysitters and much more. Please also remember that we have back up child care through Vivvi.